Terms of Service

These terms govern use of recordofsale.com and, when offered, the Record of Sale packet service, operated by Record of Sale, LLC, an Oregon limited liability company.

1. The company and the product

Record of Sale, LLC is an Oregon limited liability company. It operates this company website and the Record of Sale service on recordofsale.com. The packet product, when offered, generates a structured packet and a guided checklist, with optional photo evidence, in-app signatures, private tokens, and a hash of a sealed manifest. Categories include vehicles, machinery, items of value, and estate-sale purchases.

2. What we are not

We are not a DMV, motor vehicle agency, title clerk, escrow agent, money transmitter, dealer, auctioneer, appraiser, authenticator, or law firm. We do not practice law or give legal, tax, or title advice. Checklists summarize published state materials and may be incomplete or outdated. Official forms open on government sites. A listing or placement on a site we operate is not legal publication.

3. No agency filing; wet-ink title

Using Record of Sale does not file a title, registration, report of sale, or tax return. We do not claim that any DMV “accepts this packet.” In-app electronic signatures do not complete a title transfer and are not a notarial act. Parties must acknowledge that a physical or secure title typically still requires wet-ink signatures unless their state’s private-party electronic-title portal actually applies to them. We do not host security-paper forms.

4. No escrow; software fee only

Any charge for the packet service is a software fee as displayed at the time of purchase. We never hold vehicle, equipment, item, or estate-lot purchase funds. You arrange payment for the goods between yourselves.

5. Eligibility and accounts

You must be 18 or older. Where the packet service is used, both parties must provide a working email. Sign-in and private tokens are private credentials. You will not publish them, scrape other people’s deals, or treat private routes as a gallery.

6. Electronic signature consent

By signing in the product you consent to electronic records and signatures under the federal ESIGN Act and any similar state law, solely for the Record of Sale packet, consents, and audit log. This consent does not convert a wet-ink title assignment into an electronic title. You may withdraw consent by not sealing the packet; we may then be unable to finish the service.

7. Acceptable use

You will not use Record of Sale for stolen goods, fraud, straw purchases, firearms that require a federal firearms licensee, export-controlled items you cannot legally transfer, or to impersonate a government office. You will not upload anyone’s government ID except through a designated identity-verification flow, if one is offered. You represent that photos you upload are yours to share with the other party.

8. As-is goods; estate sales

Machinery, items of value, and estate lots are documented as-is unless you write a different warranty. Estate packets are not probate filings or estate accountings. We do not verify that a person is an executor.

9. Sealed packets

After seal, the packet is read-only and tokens reject changes. The hash records the manifest we stored. It is not a blockchain title and does not transfer ownership.

10. Limitation of liability

THE SERVICE IS PROVIDED “AS IS.” TO THE MAXIMUM EXTENT PERMITTED BY LAW, Record of Sale, LLC DISCLAIMS WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE ARE NOT LIABLE FOR FAILED DMV FILINGS, LOST TITLES, TAX MISTAKES, UNPAID LIENS, OR DISPUTES BETWEEN BUYER AND SELLER. OUR TOTAL LIABILITY FOR A DEAL WILL NOT EXCEED THE SOFTWARE FEE YOU PAID FOR THAT DEAL. SOME STATES DO NOT ALLOW THESE LIMITS.

11. Indemnity

You will indemnify Record of Sale, LLC and its contractors against claims arising from your deal facts, photos, signatures, misuse of tokens, or your failure to file official forms.

12. Governing law

These terms are governed by the laws of the State of Oregon, without regard to conflict of law rules. Venue for disputes that must be in court is the state or federal courts located in Oregon, unless a mandatory consumer statute says otherwise.

13. Privacy

The Privacy Policy is part of these terms.

14. Contact

hello@recordofsale.com
legal@recordofsale.com
privacy@recordofsale.com

Record of Sale, LLC (an Oregon limited liability company)